The Dos and Don’ts of Writing A Business Email

There are little things that can stain your work image
like a poorly written email sent.

Please note that it doesn’t matter if you’re the senior
manager or simply the SIWES, it’s good to adhere to a few rules when typing a business
email.

Below are a few rules to follow when creating
a business email;

• Make use of salutation when beginning your emails. The
  use of ‘Hey’ or ‘Hi’ show lack of maturity. So, ensure to start with “Good
  morning,” “Good day” or a simple “Hello” will suffice.
• Never, I repeat, never address the subject lines with
  words like, ‘Howfar,’ ‘Hi,’ ‘Hey,’. Avoid abbreviating your messages. Always be
  concise and straight to the point in your emails.
• Do an Introduction of yourself, for example “My name
  is Kerri Brown and I am a Fashion Editor writing to you about . . .”
• It is important for you to know the organisation’s way
  of writing emails so as to follow the required guidelines.
• Avoid the use of Humor and Sarcasm. Just Don’t.
• Don’t Forget the Conversation Closer
• When informing the recipient that a response isn’t
  needed, close with “No reply necessary,” “Best,” “Thank you” or any other
  appropriate phrase.
• Make sure to double-check your message and any attachments
  to it. Proofread.
• Enable the “Protect Privacy” Button for every email sent.
• Last but certainly not the least, always reply to your
  emails on time. It is deemed unprofessional and rude to leave a message hanging
  for long. The acceptable time range is within the 24hours of message received.